Events Coordinator

A Event Coordinator is a key asset in any company that organizes corporate events, as they act as the bridge between the client, suppliers, the internal team, and the final execution. Their role ensures that everything flows with precision, quality, and without improvisation.

The Coordinator is responsible for:

1. Integrating elements such as logistics, participants, venue, technology, suppliers, timelines, permits, catering, among others, so they function in a coherent way

2. Ensuring that the client receives exactly what they requested and guaranteeing a satisfactory experience

3. Minimizing risks and resolving issues before they escalate

4. Optimizing costs and resources

5. Maintaining clear and constant communication with all parties involved

• Plan and coordinate events from start to finish, ensuring that all details are covered and that the client's objectives and budget are met.
• Manage event logistics, including venue selection, catering, transportation, and accommodations.
• Collaborate closely with creative and design teams to ensure that the event’s aesthetics and experience meet BI WORLDWIDE’s quality standards.
• Develop and maintain strong relationships with suppliers, partners, and contacts across Latin America to guarantee excellence in event execution.
• Expand the client portfolio by attracting new business through their extensive network of industry contacts and relationships.
• Supervise and lead work teams during event execution, ensuring effective coordination and a high level of client satisfaction.
• Stay up to date with industry trends and best practices to deliver constant innovation and high-quality service.

• Minimum of 3 years of experience in planning, coordinating, and successfully executing events for large audiences across Latin America
• Bachelor’s degree in business, marketing, communications, or related fields
• Extensive network of contacts and partners in the travel, events, entertainment, and technology industries
• Proven skills in supplier negotiation and efficient budget management
• Ability to work under pressure and meet tight deadlines without compromising quality
• Excellent verbal and written communication skills in both Spanish and English
• Strong leadership skills and the ability to motivate and guide teams toward success
• Experience operating events in Mexico or abroad
• Creativity and flexibility
• Excellent customer service
• Strong attention to detail
• Valid visa and passport
• Availability to travel
• Familiarity with IATA airport codes and airlines
• Knowledge of negotiations with hotels and local suppliers such as DMCs, restaurants, tour operators, etc.

• An inspiring work experience within a global company

• Competitive salary

• Hybrid work model

• 30 days of year-end bonus (aguinaldo)

• 12 days of vacation

• Major medical insurance

• Internal recognition program

• Performance evaluation program

BI WORLDWIDE is a global engagement agency that uses the principles of behavioral economics to produce measurable business results by designing and delivering solutions that engage employees, channel partners and customers. We bring a global reach with offices in the U.S., Australia, Canada, China, Latin America, India, and the United Kingdom. We offer a number of solutions including sales incentives, customer engagement marketing, employee recognition and reward programs, promotional marketing, global business solutions, gamification, corporate event solutions and coalition marketing: biworldwide.com