Private Personal Assistant (PA) / Executive Assistant (EA)

This role is central to ensuring the smooth management of both personal and professional aspects of the principal’s life. By handling critical administrative tasks, property and event management, travel, financial reconciliation, and liaison with service providers, the PA enables the principal and team to focus on high-value priorities. The PA is also entrusted with confidentiality and discretion, making them a key partner in sustaining trust, efficiency, and organization.

• Location: London, Sloane Square Office.

• 4 days per week in office, 1 day remote (flexible).

• Standard hours: 9:00 AM – 5:00 PM.

• Diary & Communication Management: Handle diary, calls, correspondence, filing, and reservations.

• Travel & Documentation: Book business/private travel, visas, passports, certifications, and manage logistics.

• Financial Administration: Reconcile accounts, process supplier/staff payments, manage vehicle-related finances (insurance, permits, tax).

• Property Management: Oversee private and rental properties (utilities, contractors, tenancy contracts, maintenance, estate agent coordination).

• Event Management: Coordinate family and business events, including suppliers, travel, itineraries, menus, signage, and guest lists.

• Sailing Administration: Manage yacht finances, documentation, crew logistics, insurance, regatta event planning, and supplies.

• Memberships & Subscriptions: Handle renewals, claims, bookings, and communication with private clubs and insurers.

• Special Projects: Support with due diligence on companies, archiving, offshore compliance documentation.

• Personal Errands: Seasonal gift shopping, errands, thank-you deliveries, and ad hoc personal requests.

• Minimum 5 years’ experience as a Private PA / EA.

• Ability to commit to 4 days per week in the office (5 total working days).

• Personal qualities: presentable, intelligent, kind, honest, transparent, efficient, confidential.

• Strong organizational, financial, and event management skills.

• Discretion and trustworthiness handling personal, financial, and sensitive matters.

• 25 days annual holiday.

• Private medical insurance administration support (liaison, claims, approvals) as part of role’s scope .

Stelling & Co. is a private investment and management firm, run by three siblings, Violeta Mariana, Jose Ignacio and Jose Miguel Alvarez. Our family has a long-standing tradition of entrepreneurship, that is reflected in the three business lines established by its newest generation.Operations revolve around real estate development with Stelling Properties, a business whose portfolio companies include student accommodation operators Unilife and the Trigon Hotels group; and power generation with distributed energy company PeakGen.At Stelling & Co., our investment philosophy is to invest in companies with stable cash flows within established markets and start-ups with growing and expansive prospective. Most of our investments have direct and dynamic management. We favour long-term investments with growth potential for many decades.We have also participated in a diverse range of private equity investments, both as primary investors and as part of established funds. Through these investments, we have interests in prime real estate, an equity management firm with emphasis on sustainable opportunities, and an overseas vineyard.

At Stelling & Co., we harness our family’s tradition of entrepreneurship to build enduring value across generations. Through disciplined investment and active management, we partner with businesses that combine stable performance with forward-looking growth. Our mission is to create sustainable prosperity by developing real estate, advancing energy solutions, and cultivating diverse ventures that enrich communities and strengthen the global economy.